Privacy Policy

1. Introduction

At Shree Shiva Secondary School, Kawasoti, Nawalpur, we are deeply committed to respecting the privacy of our students, parents, staff, and online visitors. This Privacy Policy details how we collect, store, share, and protect your personal information when you use our school portal, online admission forms, and related educational services.

2. Information We Collect

We collect personal information directly from parents, guardians, and students to process registrations and enrich academic activities:

• Online Admission & Inquiries: Student full name, date of birth, gender, grade applied, previous academic transcripts, address, parent/guardian contact numbers, and emails.
• Guardian Suggestion & Feedback Forms: Guardian full name, mobile number, child's grade/details, and the specific feedback or suggestions shared.
• Automatic Technical Data: When browsing our website, we may collect anonymous technical data such as page request counts, device type, browser model, and screen metrics to optimize performance.

3. How We Use Your Information

We use your data in the following legitimate educational and administrative ways:

• To verify and process new student registrations and academic applications.
• To keep parents and guardians informed about academic progress, test dates, fee dues, announcements, and key notices via phone calls or SMS.
• To continuously improve our campus programs, portal experience, and teacher-parent correspondence.
• To maintain absolute emergency logs and safeguard campus security.

4. Student Data Protection

Student data is treated with extreme care and is strictly limited to school authorities, administrators, and designated teachers. We do not sell or leverage student academic metrics, records, or demographic details for commercial or promotional purposes.

5. Information Sharing

We only share information when mandatory:

• National Authorities: With government bodies, Gandhi Province Ministry of Education, or Kawasoti Municipal Education Office as required for final board examinations (SEE/Grade 12 (+2)), school registrations, or audits.
• Authorized Partners: Confined sharing with verified third-party technical vendors (e.g., student management software or SMS gateways) strictly under signed data processing agreements.
• Safety: When required by law to protect student health, safety, or legal rights.

6. Data Security

We implement industry-standard database encryption, server firewalls, and restricted administrator access controls to block unauthorized data manipulation or breaches. While we take every measure to protect your data, please be aware that no digital transmission system can be guaranteed as 100% secure.

7. Parental & Student Rights

Parents and legal guardians retain full ownership rights over student records. You have the right to request:

• A review of the personal and academic data we store on your child.
• Immediate corrections or amendments of incorrect records (e.g., phone numbers or address updates).
• Deletion of active online admission drafts or contact entries.

8. Contact Information

For any privacy inquiries, requests for data correction, or questions regarding school regulations, please reach out to our administrative desk: